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Skip Navigation LinksHarris Health Personnel Records Policy

Personnel Records Policy

​Purpose: To identify key documents included within the personnel records for current and former employees and access to the personnel records.
  • Updating Personal Information:
    • Employees must update changes to their name, address, family status, beneficiary designations, emergency contacts, and phone numbers via Employee Self-Service (PeopleSoft).
    • Name changes require a copy of the new Social Security card.
    • Failure to update may delay emergency contact or delivery of important information.
  • Access to Records:
    • Supervisors may review records of their current employees only.
    • Requests for records or employment information must be submitted to Employee Records (employeerecords@harrishealth.org).
    • An Authorization request for release of personnel records is required for release to current and former employees, and third parties (Appendix A form).
    • Harris Health may release records without authorization if required by law and may redact confidential information before release.